The problems PMI UK faced
PMI UK does not have a head office nor, indeed, any offices at all. And because the majority of people working for PMI UK are volunteers, the staff turnover is high.
PMI UK needed to give volunteers access to documents produced by a large number of people at different times and in different places, and the ability to exchange them. They also wanted a permanent archive so that a document could be easily sourced long after its author had left.
How Projectplace helped
Nicholas Lake, President of PMI UK, first encountered Projectplace at a trade show in 2001,
"I was running projects where it would have been useful for people in our organisation, our customer and suppliers to have a place to share documents. Unfortunately, companies don't allow non-employees to log on to their intranet due to the security implications. And imagine the nightmare of creating a website for five different companies! Thankfully, Projectplace's document sharing solution enabled mutual collaboration and communication."
Gordon MacKellar, Director of Programmes, runs PMI UK's four committees in Scotland, Midlands and North, South West and London.
He lays on programmes which involves organising speakers, arranging venues and choosing themes, so uses Projectplace to store all the templates and arrange meetings.
Gordon is also responsible for organising the annual International Project Management Day conference and has set up a dedicated project team with their own space on Projectplace. He remarked, "Projectplace acts like a central server for our organisation. Wherever we are in the country or world, we have access to the information that's needed. It allows us to make better decisions and helps to keep projects running on time."
Although many of the PMI UK volunteers travel a lot, they can now easily access any document.
"With Projectplace, you simply need internet access from your home, office or hotel room 24/7," said Nicholas Lake.